SSABI / RENTAL OPERATIONS
Event rental software for the whole job.
Connect the office, warehouse and field around the same rental job. Check stock commitments, record approved changes and carry the work through to billing.
Built for operators who need more than a booking calendar
An event-rental job can be commercially agreed and still be operationally unready. Equipment may be committed elsewhere. A transfer may arrive too late. The warehouse may be working from an earlier scope while the customer expects the latest one.
Ssabi is equipment rental and field-deployment software for teams that need to coordinate these decisions. It brings quotes, inventory, availability, warehouse work, dispatch and invoicing into the operating workflow. It is in early access; the demonstration should establish fit against your requirements.
For live event infrastructure companies, the buying question is practical: can the office, warehouse and crew explain what has been promised, what is ready, and what still needs a decision?
What to check when comparing event rental software
| Operating problem | What the demonstration should show |
|---|---|
| Two jobs need the same stock | Availability for the requested dates and warehouse, with the commitments behind the number. |
| A customer adds equipment after signing | The original agreement, the recorded change, its approval and its effect on operations and billing. |
| Another warehouse can cover a shortage | The source stock, transfer plan and receipt check before the destination treats it as ready. |
| The load differs from the plan | Picked and returned quantities, unresolved differences and the responsible next action. |
| The invoice differs from the job | A reconciliation of approved scope, charges and payments before the accounting handoff. |
Availability should explain what consumes stock
In Ssabi, accepted and closed quotes consume stock, as do explicit confirmed holds. Sent and tentative quotes represent soft demand unless a confirmed hold is placed. A draft quotation is not the same as a committed reservation.
Availability is checked by item, warehouse and date window. Overlapping consuming holds are summed across the requested window; this is a conservative window check, not a peak-day calculation. Date windows that touch at their endpoints overlap.
Service blocks and relevant supply also matter. Read the detailed availability explanation to see the calculation and its boundaries. Software warnings help the team act; they do not replace accurate records or operational review.
Multiple warehouses: check the location and the movement
A total across all warehouses can hide a local shortfall. Start with the location preparing the job, then check whether equipment elsewhere can reach it in time. The source location must still cover its own commitments.
Consider a fictional Acme Demo Co job requiring five units of Item 001. Warehouse A has ten, with four committed and three unavailable for service during the requested window. Only three are available, so the job needs two more.
If Warehouse B has two suitable units available, the next question is arrival time. Record the movement and verify the receiving step before treating the equipment as ready at Warehouse A. If the transfer cannot meet preparation time, evaluate another approved source or a change to the requirement.
Ssabi Growth includes up to three warehouses. Scale has no warehouse cap. Starter includes one warehouse, so it is not the plan for this two-warehouse scenario.
Keep signed scope and later changes distinguishable
When a customer adds equipment after signing, record the change against the job instead of silently replacing the original agreement. Follow its approval, check the additional equipment requirement and reconcile the resulting charges.
In the demo, ask to see the same change from the office and warehouse perspectives. Confirm which information the field team can access and how unresolved decisions are communicated. A clear job record is useful only if the people doing the work can find the current instruction.
Carry the job through dispatch, returns and billing
Warehouse work starts from the job's equipment requirement. Picking and returns should make differences visible so a missing or unavailable quantity is not mistaken for ready stock. Dispatch planning needs the schedule, location, transport requirements and the current scope.
Before invoicing, reconcile the approved job, changes and payments. Ssabi's QuickBooks Online connection sends summarized issued invoices and recorded payments. It does not synchronize the rental inventory catalog in both directions. Read the quote-to-cash explanation for the broader operating sequence.
Choose a plan around the team and warehouses
Starter is $600 per month for up to five seats and one warehouse. Growth is $1,800 per month for up to 25 seats and three warehouses. Scale is $4,800 per month with no cap on seats or warehouses. Annual billing is $6,000, $18,000 or $48,000. There are no per-booking fees or percentage-of-revenue charges.
Compare the complete workflow as well as the price. Compare Ssabi with Rentman or Flex Rental Solutions. If barcode or RFID scanning is essential, make that an explicit evaluation requirement; Ssabi's current warehouse offering does not include it.
Make the first demo a test of fit
Use one fictional job with an overlapping commitment, a two-unit shortage and a post-signature change. Ask to follow it from quote to preparation and billing. Record what is demonstrated, what needs configuration and what is outside the current product.
For switching, agree an import scope and reconciliation checks before cutover. The migration guide explains how to organize that review. Ssabi's early-access onboarding includes direct founder involvement.
See one event rental job from start to finish
A founder-led demo with fictional inventory, a shortage and an approved change.
Review the invoice and payment handoff to QuickBooks Online.