SSABI.COM / SSABI VS RENTMAN
Ssabi vs Rentman: which one fits your rental operation?
Rentman is the most common answer when an event or AV company asks for rental software, and it earned that place. This page is written for the operator deciding between the two, so it says plainly where Rentman is the stronger choice and where Ssabi is.
Ssabi and Rentman both run inventory, availability, quotes, and crew for equipment rental and event production businesses. Pick Ssabi if your pain is the quote, the warehouse count, and the invoice drifting apart, if jobs keep changing after the customer signs, or if you want one flat monthly fee that does not grow with every planner you add. Pick Rentman if crew scheduling is the core of your business, if you want a self-serve trial today, or if you need a product with a long public track record behind it.
Ssabi and Rentman at a glance
| Topic | Ssabi | Rentman |
|---|---|---|
| Pricing model | One flat monthly fee, set by the modules you use and the size of your team. | A monthly platform fee plus a monthly price per power user for each product, plus paid add-ons. |
| Published price | Not published yet. Scoped in the demo, month to month. | Platform EUR 39 per month. Per power user per month: Inventory EUR 14 or 19, Crew EUR 14 to 24, quoting and invoicing EUR 9, equipment tracking EUR 9, history logs EUR 12, extra warehouse EUR 5 each. Cheaper on a yearly plan. |
| Free users | Not applicable. The fee is set by team size, not by counting logins. | Basic users such as warehouse staff, technicians, and freelancers are free. Anyone who plans, quotes, invoices, or schedules is a paid power user. |
| Trial | No self-serve trial. Every demo is run live by the founder, then early access. | 30-day trial, no card required. |
| Availability | Netted per item and per date across quotes, holds, sub-rentals, out-of-service units, and transfers between warehouses. Conflicts show at quote time. | Availability in a timeline view and a quick lookup, so you see what is booked before you confirm a job. Sub-rentals are managed. |
| Changes after signature | A change order on the signed job. The customer approves it the same way, the invoice picks up the difference. | Not described as a separate change order on Rentman's site. Quotes are revised in the project. |
| Crew scheduling | Crews, trucks, and gear scheduled against real capacity, with a crew app on the phone. | A dedicated crew product with availability, planning, and time registration. Rentman's strongest module. |
| Warehouse | Pull sheets from the job, picking and returns, a wall display for the floor. | Equipment tracking with QR and barcode scanning as a paid add-on. |
| Online signature and payment | Customers review, sign, and pay online. Card and ACH through Stripe, deposits and net terms. | Digital signatures on quotes. |
| Accounting | Invoices and payments to QuickBooks without retyping. Tax by rule or through Avalara or TaxCloud. | QuickBooks and Xero, plus Zapier and an API. |
| Getting data in and out | Importer with a row-level preview and undo. Your record numbers survive. Full export on request. | An API and Zapier. Import options are not described on the pricing or product pages. |
| Languages | English, German, Spanish, French, Dutch, Portuguese. | English, Dutch, German, French, Italian, Spanish. |
| Track record | Early access. No public reviews yet. | Rentman B.V., Netherlands, in business since 2011, with a long public review record. |
Rentman figures are from rentman.io/pricing in September 2026, in euros, before tax. Ssabi's fee has not been published yet and is scoped with you in the demo.
Where Rentman is the better choice
Crew is the honest answer. Rentman sells crew scheduling as its own product line, with tiers that go from basic availability through planning to time registration, and a large share of its customers buy it for that reason. If your business is mostly people, with equipment as the second concern, Rentman's crew module is more mature than anything Ssabi ships today. Ssabi schedules crews, trucks, and gear together against real capacity and gives crews an app, but it does not try to be a workforce product.
The free basic user matters for large field teams. Rentman charges only for power users, the people who plan, quote, invoice, or schedule; warehouse staff, technicians, and freelancers who only execute tasks are free. A company with three planners and forty freelancers pays for three seats. Ssabi's flat fee is set by team size as a whole, so ask for both numbers.
Rentman has been in business since 2011, it has a self-serve trial you can start this afternoon without talking to anyone, and it has years of public reviews. Ssabi is in early access, every demo is run by the founder, and there are no reviews to read yet. If you need to see a long history before you commit, that is a real difference and it favors Rentman.
Where Ssabi is the better choice
The three numbers that drift. In most rental businesses the quote, the warehouse count, and the invoice are three records kept by three people, and month-end is the day you find out they disagree. In Ssabi they are one record. Accepted quotes become orders, completed rentals become invoices, deposit then final, and the invoice and its payments go to QuickBooks without being typed again.
Change orders after the customer signs. When a client adds four units on Thursday for a Saturday show, you add a change order to the signed job with its reason. The signed quote stays intact, the change carries only the difference, the customer approves it the same way, and the final invoice picks it up. If the job got smaller, you issue a credit from the invoice. Rentman's site does not describe a separate change order.
Availability that counts everything. Ssabi nets availability per item and per date across confirmed bookings, holds, sub-rentals, out-of-service units, and transfers between your warehouses. Damaged and in-maintenance units come out of the count, sub-rented gear goes in, and gear on the road between your buildings counts at neither until it is checked in. A conflict shows at quote time, not on load-out morning.
Pricing you can predict. Ssabi charges one flat monthly fee based on the modules you use and the size of your team. There are no per-booking fees and no percentage of your revenue, and a busy month costs the same as a quiet one. Rentman's price is a platform fee plus a monthly price per power user per product, plus add-ons for quoting, tracking, history, and extra warehouses, so the bill grows with every planner and every feature you switch on.
Your own record numbers. Invoice and quote series continue where they left off, imported records keep the numbers they had in your old system, and any record can be found by any number it has ever had.
How the pricing models differ
Rentman prices by product and by power user: a platform fee, then a monthly price per power user for each product you add, with quoting and invoicing, equipment tracking, history logs, and extra warehouses as separate add-ons. Yearly plans are cheaper than monthly, you can change your subscription at any time, and basic users are free. The figures are in the table above.
Ssabi prices by module and team size. One flat monthly fee covers the modules you use for the size of team you have. No per-booking fees, no percentage of your revenue, no long-term contract, and your data is exportable on request if you leave. The number is not published yet; it is scoped with you in the demo before you commit to anything.
Which is cheaper depends on how many people plan and quote. A shop with two planners and a large execution crew is likely to pay less on Rentman. A shop where most of the office quotes, schedules, and invoices, and that wants the quoting add-on and more than one warehouse, should get both numbers side by side.
Who each one is built for
Rentman describes its customers as AV and event production, equipment rental, party rental, event staffing, and media companies. Its center of gravity is the production company that plans crews and gear together and wants a self-serve start.
Ssabi is equipment rental software for businesses that send gear into the field and bill for the days it is out: equipment rental firms, event and staging companies, logistics providers, and infrastructure operators who answer for every unit in the field.
Whichever system you leave, Ssabi's onboarding is built to avoid a standstill. Your data comes in with a row-level preview before anything is written, you run both systems side by side until the numbers match, and a named onboarding contact stays with you until you cut over.
Frequently asked questions
Is Ssabi a Rentman alternative?
Yes, for equipment rental and event production businesses whose main pain is quoting, availability, and billing drifting apart. It is not a replacement for Rentman's crew product if crew scheduling and time registration are the core of your business.
Does Ssabi have crew scheduling like Rentman?
Ssabi schedules crews, trucks, and gear against real capacity, and crews get the day's plan, the job packet, pull sheets, photos, and messages on their phones. Rentman's crew product is more mature, with dedicated tiers for planning and time registration. If crew is your core business, that favors Rentman.
Can Ssabi handle changes after a quote is signed?
Yes. You add a change order to the signed job with its reason. The signed quote stays intact, the change carries only the difference, the customer approves it the same way they approved the quote, and the totals and the final invoice pick up the change.
Can I move from Rentman to Ssabi without losing my data?
Your inventory, customers, rate cards, and open jobs come in through Ssabi's importer, which previews every row and writes nothing until you approve. Imported records keep their old numbers, and you run both systems in parallel until the numbers match.
Sources
Every Rentman fact on this page comes from Rentman's own website on the date shown. Prices change, so check the pricing page before you decide.
- Rentman pricing pageChecked September 2026
- Rentman product overviewChecked September 2026
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